Email notifications
Message notification emails
Zulip can be configured to send message notification emails for DMs
and mentions, as well as
stream messages.
- Instructions for all platforms
-
Click on the gear () icon in the upper
right corner of the web or desktop app.
-
Select Personal settings.
-
On the left, click Notifications.
-
Toggle the checkboxes for Streams and DMs, mentions, and alerts
in the Email column of the Notification triggers table.
You can respond to Zulip messages directly by
replying to message notification emails, unless you are connecting to
a self-hosted Zulip server whose system administrator has not
configured the incoming email gateway.
Delay before sending emails
To reduce the number of emails you receive, Zulip
delays sending message notification emails for a configurable period
of time (default: 2 minutes). The delay
helps in a few ways:
- No email is sent if you return to Zulip and read the message before
the email would go out.
- Edits made by the sender soon after sending a message will be
reflected in the email.
- Multiple messages in the same Zulip conversation
are combined into a single email. (Different conversations will always be in
separate emails, so that you can respond directly from your
email).
To configure the delay for message notification emails:
- Instructions for all platforms
-
Click on the gear () icon in the upper
right corner of the web or desktop app.
-
Select Personal settings.
-
On the left, click Notifications.
-
Under Email message notifications, select the desired time period from the
Delay before sending message notification emails dropdown.
Include organization name in subject line
You can configure whether the name of your Zulip organization is included in the
subject of message notification emails.
Zulip offers a convenient Automatic configuration option, which includes the
name of the organization in the subject only if you have accounts in multiple
Zulip Cloud organizations, or in multiple organizations on the same Zulip server.
- Instructions for all platforms
-
Click on the gear () icon in the upper
right corner of the web or desktop app.
-
Select Personal settings.
-
On the left, click Notifications.
-
Under Email message notifications, configure
Include organization name in subject of message notification emails.
Hide message content
For security or compliance reasons, you may want to hide the content of your
Zulip messages from your email. Organization admins can do this at an
organization-wide level, but you can
also do this just for the messages you receive.
This setting also blocks message topics, stream names, and user names from
being sent through your email.
- Instructions for all platforms
-
Click on the gear () icon in the upper
right corner of the web or desktop app.
-
Select Personal settings.
-
On the left, click Notifications.
-
Under Email message notifications, toggle
Include message content in message notification emails.
New login emails
By default, Zulip sends an email whenever you log in to Zulip. These emails
help you protect your account; if you see a login email at a time or from a
device you don't recognize, you should
change your password right away.
In typical usage, these emails are sent infrequently, since all Zulip apps
(web, mobile, desktop, and terminal) keep you logged in to any organization
you've interacted with in the last 1-2 weeks.
However, there are situations (usually due to corporate security policy) in
which you may have to log in every day, and where getting login emails can
feel excessive.
Disable new login emails
- Instructions for all platforms
-
Click on the gear () icon in the upper
right corner of the web or desktop app.
-
Select Personal settings.
-
On the left, click Notifications.
-
Under Other emails, toggle
Send email notifications for new logins to my account.
Low-traffic newsletter
Zulip sends out a low-traffic newsletter (expect 2-4 emails a year)
announcing major changes in Zulip.
Managing your newsletter subscription
- Instructions for all platforms
-
Click on the gear () icon in the upper
right corner of the web or desktop app.
-
Select Personal settings.
-
On the left, click Notifications.
-
Under Other emails, toggle
Send me Zulip's low-traffic newsletter (a few emails a year).
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